Administrative Specialist(Part-time)


OVERVIEW:

New Carrollton, MD

Part-time employee responsible for all administrative support activities. Diligently follow all office procedures. Help the Business Owner develop and implement the agreed upon Business & Marketing plan for the local office.

Which supports our goals of increasing sales and the profitability of the local office. Work to the achievement of company goals in the areas of customer satisfaction, revenue generation, and building long-term client & vendor relationships.

This position will serve as an integral part of the operations team and will assist the Business Owner in the day-to-day duties critical to the success of this results-driven and goals oriented company.

RESPONSIBILITIES:

Responsibilities include but are not limited to:

  • Support and assist the Business Owner with the administrative and customer support activities of the business.

  • Search for opportunities(on state, local and county websites) and create shortlist. Communicate with office team members, clients, contractors and suppliers to convey any pertinent information.

  • Enter and maintain client data, financial information, vendor information and crew assignments in CRM, accounting and pricing tools and other technology applications as appropriate.

  • Manage tasks and reminders for every office project in a timely fashion and maintain client job folders as appropriate.

  • Track when electrical licensing, county certs are due and Take permits, licensing, to county and state offices for submission.

  • Assist in the development and implementation of company marketing & business plans per the guidance of the Business Owner.

  • Follow up on any client / vendor collection or payment issues and communicate with contracted Bookkeeping support.

  • Assist in the resolution of any client questions and/or complaints in a timely manner.

  • Assist with answering calls to ensure the vast majority of client inquiries are met with immediate service.

  • Perform other related duties as reasonably assigned by the Business Owner

  • Adhere to all company policies,

SCHEDULE:

Tuesday: 9:30am - 4:00pm

Wednesday: 9:30am - 4:00pm

Thursday: 9:30am - 4:00pm

COMPENSATION

$11.55 - $15.00 per hour

QUALIFICATIONS:

Basic Required Qualifications:

  • Self-driven, High Energy

  • 1+ years of experience in administrative work

  • Excellent verbal and written communication skills

  • Must be able to multi-task and handle multiple tasks at once

  • Previous experience with Microsoft Office

  • High School Diploma or equivalent, College Degree preferred

Construction or I.T. background knowledge preferred

 

Jr. Project Coordinator

Overview:

Responsible for managing small low complexity projects. Ensures timelines are met and project goals are attained. Responsible for overall coordination, status reporting of cross-functional project oriented work efforts. Responsible for tracking key project milestones. Uses standard project management processes, methodologies, and documentation practices to ensure projects meet their objectives.
Provides support to Project Managers as needed related to project activities. Prepares project schedules for the Project Managers and coordinates the necessary internal and external resources to fulfill the project activities within the prescribed time frames and funding parameters to ensure project objectives and stakeholders expectations are met.

Responsibilities:

Responsibilities include but are not limited to:

  • Leads small low complexity projects. Provide project leadership in directing a cross-function team from concept to launch. Meet project deliverables and all requirements based on methodologies. Effectively communicate project status and proactively manage risk. Acts as primary interface to customer for all project issues. Maintain project costs within the baseline budgets. Develop and maintain a project plans. Initiate the review of lessons learned/best practices of other for each project.

  • Provides support to project managers with tracking, status reporting, all follow up of project deliverables and plans. Assists project managers with activities within the project life-cycle including initiation, planning, execution, monitoring and control phases. Takes the lead in preparing responses for anticipated questions for program managers and manages the Funds transfer process for the program managers. Assist project and program managers in creating and maintaining project artifacts such as project charter, resource plan and project schedule.

  • Established and refines project controls (approved tools) to maintain and update information for clear, objective, and fact-based project status reporting. Generates various Project and departmental reports as needed.

  • Develops and maintains all artifacts for projects and follows good documentation practices including producing and managing formal artifacts for various phases of projects they support. Maintains a level of communication quality that meets or exceed Project and Corporate standards.

  • Collaborates with the Project Managers to develop, implement, follow, and refine standard project management practices and tools necessary to manage projects during execution including risks, issues, and changes. Responds to requests for changes from original specifications, following change order approval process.

  • Understands the business case for the project and the context in which it is executed. Communicates clearly, concisely, and continuously with customers on project plans, status, risks, issues, changes, and the impact of each on the realization of the business case.

Qualifications:

Basic Required Qualifications:

  • 1 – 3 years in project coordination

  • Proficient in MS Project and MS Office Suite of products

  • Ability to manage small projects

  • Proven ability to work effectively both independently and in a team based environment

  • Demonstrated willingness to be flexible and adaptable to changing priorities

  • Proven ability to quickly earn the trust of sponsors and key stakeholders; set direction and approach; resolve conflict; deliver tough messages with grace; execute with limited information and ambiguity.

  • Familiarity in executing what the project requires and meeting the need of the client and project

  • Familiarity managing resources to budget and project risks and issues during project life cycles.

  • Demonstrated ownership and commitment to achieve project goals

  • Effective communication skills including verbal, written and presentation skills

  • The ability to establish and maintain high level customer trust and confidence

  • Strong multi-tasking and analytical skills

  • Low voltage or I.T. background

Preferred Basic Qualifications:

Experience managing small/low complexity projects

 

Estimator

OVERVIEW:

The Estimator's job encompasses all of the duties of the quantity estimator plus the additional responsibility to determine the cost of performing the work and arrive at a suggested bid price. The Estimator shall be on the alert to discover cost saving possibilities and also conditions that will cost more than those normally encountered. Of highest importance in this position is the accuracy of arriving at the actual final cost of construction. 

 

RESPONSIBILITIES:

Responsibilities include but are not limited to:

  • Thoroughly review the plans and specifications.

  • Estimate crew cost including number and class of people, equipment items, and other daily expenses.

  • Estimate production.

  • Negotiate with material suppliers and subcontractors.

  • Flag and point out to the Chief Estimator costs that are believed risks or gambles.

  • Ask assistance of others who are knowledgeable of the work to be performed. Review estimate with Chief Estimator or Manager.

  • Complete and review the bid documents.

  • Give bid documents to administrative specialist 2 days prior to bid date.

  • On successful bids, prepare bid turnover information, contract bond order form, correct bid to reflect last minute price changes.

  • Assume lead role in job turnover to superintendent and project management.

  • Other duties as assigned.

QUALIFICATIONS:

Basic Required Qualifications:

  • 1+ years of experience in the telecommunications industry

  • Excellent data/telecommunications product knowledge

  • Excellent verbal and written communication skills

  • Must be able to multi-task and handle multiple projects at once

  • Previous experience with Microsoft Office

  • High School Diploma or equivalent, College Degree preferred

  • Low voltage or I.T. background

Preferred Basic Qualifications:
Experience estimating small/low complexity projects